Uniconta features

The integration to Uniconta enables automated and structured data exchange between business systems and the financial system. This article serves as documentation of what we can do with an integration to Uniconta and which features can be enabled depending on needs and configuration.

Please note that the availability of features depends on which system category is integrated into the system.

The integration makes it possible to:

Invoice management

• Create invoice: With the integration, received orders can be created directly as invoices in the financial system. This ensures automated and consistent handling from order to invoice.
• Handle credit notes: With the integration, credit notes from received orders or subscription renewals can be created and processed automatically in the financial system. This ensures correct handling of posted revenue and VAT.
• Sync by order status: With the integration, invoice handling can be differentiated based on the order status in the webshop. This makes it possible to control when and how orders are synchronized and processed.
• Update of orders/credit notes: With the integration, orders and credit notes can be updated as long as the invoice or credit note has not yet been posted. This provides flexibility for changes before final posting.
• Send invoice email: With the integration, it is possible to automatically send an invoice email based on the invoice that is created. Sending the invoice email requires that the invoice is automatically booked. The invoice is attached and sent directly to the customer for efficient and consistent delivery.
• Automatically book invoices: With the integration, it is possible to automatically book invoices when they are created. This ensures an efficient process and reduces the need for manual handling.
• Select invoice layout: With the integration, it is possible to select which invoice layout is used when creating invoices. This ensures that invoices follow the company’s preferred setup and visual appearance.
• Transfer order comment: With the integration, comments from the received order can be transferred to a field on the invoice. This ensures that relevant remarks are carried over from order to invoice.
• Use optional use of products: With the integration, the use of products when creating invoices is optional. It is not a requirement to have products created in order to generate an invoice.

Customers and sales setup

• Create customers: With the integration, customers from received orders or subscription renewals can be created automatically in the financial system. Customers can either be created individually or grouped under a single customer.
• Handle B2B handling: With the integration, customers can automatically be treated as either B2B or B2C depending on whether a CVR number is identified on the received order or subscription renewal. This ensures correct VAT handling and customer classification.
• Handle EAN handling (OIOUBL): With the integration, customers can be handled as EAN customers in accordance with the OIOUBL standard when an EAN number is identified on the received order. This ensures correct invoicing to public and EAN-based recipients.
• Handle Abroad sales: With the integration, sales to customers abroad can be handled. This ensures correct handling of VAT and sales data based on the customer’s country.
• Support Currency: With the integration, orders and subscription renewals in multiple currencies are supported. The currency from the received order is transferred to the invoice or accounting, ensuring correct processing in the financial system.
• Handle OSS (One Stop Shop): Enables businesses to report and pay VAT for B2C sales to private customers in other EU countries through a single consolidated VAT return. Through the integration, OSS can be supported by correctly applying VAT rates based on the customer’s delivery country and ensuring accurate reporting data, allowing transactions to be reconciled and included in the company’s OSS filing.

Order lines and amount handling

• Handle Shipping handling: With the integration, shipping can be handled as a separate line when creating invoices or journal lines. Shipping can be posted to a specific account (via the shipping product) and processed independently from other item lines.
• Remove free shipping line: With the integration, shipping lines can automatically be removed from the order when free shipping applies. This ensures that unnecessary lines are not created on the invoice or in the accounting.
• Handle Discount handling: With the integration, discounts from the received order or subscription renewal can be handled correctly on the invoice or in the accounting. Discounts can be processed either as a percentage discount on an item or as a separate free-text discount line, where the integration automatically assigns an item number. This ensures correct handling of both amounts and VAT.
• Handle Fee handling: With the integration, fees from the received order or subscription renewal can be handled as separate lines on the invoice or in the accounting. Fees can be assigned a specific item number and posted to a designated account.
• Handle Handling of rounding differences: With the integration, rounding differences identified during total validation can be handled automatically based on predefined settings. In case of differences, the invoice can be created as a draft, the error can be ignored within a defined tolerance, or a correction line can be added to balance the difference within a specified tolerance. The differences typically arise due to recalculation of values in the receiving system.

Payments and posting

• Apply Payment setup: With the integration, it is possible to define payment terms based on the payment method identified on the received order or subscription renewal. This ensures that the invoice is created with the correct payment setup.
• Handle Automatic booking of invoices: With the integration, it is possible to automatically book invoices when they are created. This ensures an efficient process and reduces the need for manual handling.
• Register payment: With the integration, it is possible to automatically register payments on invoices based on payment information from the received order or subscription renewal. This ensures correct payment status without manual handling.

Daily turnover (POS)

• Handle Daily turnover / revenue: With the integration, the total daily revenue can be received from a POS system and created in the financial system. This ensures efficient and consolidated registration of the day’s sales.
• Apply Revenue accounts (Daily turnover): With the integration, it is possible to control which revenue accounts are used when posting daily revenue from a POS system. The account selection can be based on relevant data from the received revenue.
• Apply Payment setup (Daily turnover): With the integration, multiple types of payment methods can be handled when posting daily revenue. Payment methods can be configured and allocated correctly through the payment setup.

Acquirer and payouts

• Handle Settlements (acquirer): With the integration, settlements from the acquirer can be received and posted to a balance account. This is used to track if payouts for completed sales have been received.
• Apply Paymatch (acquirer): With the integration, Paymatch can be used as an extension that matches payout lines from the acquirer with the related invoices. This ensures at line level that payouts for sales have been received. Please consult IEX Support to confirm whether Paymatch can be supported in your setup.
• Group lines (acquirer): With the integration, payout lines from the acquirer can be grouped and posted as a combined batch. This provides a more streamlined and structured registration of payouts in the accounting system.
• Book automatically (acquirer): With the integration, entries from the acquirer can be posted automatically to a balance account upon receipt of the settlement report. The entries cannot be posted as revenue to a revenue account.

Products and inventory

• Create products: With the integration, products from the webshop or subscription system can be created automatically in the financial system. The item number is used to check whether the product already exists. It can be controlled at field level which fields are allowed to be created and updated.
• Send inventory levels: With the integration, inventory levels can be managed and sent to connected systems, including both quantity on hand and quantity available. Internally in the financial system, inventory levels are maintained as invoices automatically reduce stock upon posting.
• Handle Fulfillment: With the integration, a notification can be sent back to the originating system to update the order status. This is used when the order needs to move to the next stage or when a capture needs to be triggered.

Account control

• Apply Revenue accounts: With the integration, it is possible to control which revenue accounts are used when creating invoices or journal lines. The account selection can be based on products, item groups, or other data from the received order or subscription renewal.

Overall, the integration to Uniconta provides a high level of automation and control in handling orders, invoices, payments, products, and reconciliation. This reduces manual processes, minimizes errors, and ensures a consistent and scalable financial workflow.

Connection method

Connected through server user.