Reconciliation of sales / invoice: Pool reconciliation or Paymatch

When loading payout data from your acquirer, we can offer you two different ways to reconcile the payments of your invoices, so you always have the option to choose exactly the solution that best suits your company and workflow in accounting.
Card fees: For both solutions, separate entries will be created in the cash journal for the total card fees and a bank entry that can be used for bank reconciliation.

Pool reconciliation (simple reconciliation)

With pool reconciliation, the payment of the invoice will be registered immediately on the payment term once it has been posted. The invoice and the debtor are reconciled as soon as the integration posts the order.

The payment of the invoice will be registered to an accounts receivable account, and the integration uses the same accounts receivable account for reconciliation when it loads the total payout from your acquirer. Here, the integration will reduce the accounts receivable account by the amount of the total payout.

Advantages and disadvantages

• Easy handling in daily operations and low risk of errors
• Less overview of missing payouts
• More complex troubleshooting in case of missing invoices or payouts

Paymatch (advanced reconciliation)

With Paymatch, the invoice will be created with a payment term that does not settle the invoice. The invoice will appear as "unpaid" in the accounting and neither the invoice nor the debtor will be reconciled upon posting the invoice.

When the integration transfers the total payout from your acquirer to the cash journal, it splits the payout into individual lines and creates an entry for each order in the payout data. Paymatch matches with the corresponding invoice through order number or payment reference.

Pros and Cons

• Very precise solution that reconciles at invoice level
• Better overview of which orders have not yet received payouts from the acquirer
• Risk of unreconciled payouts when the integration cannot match an invoice (e.g., because the invoice is missing or because the amounts between the invoice and the payout do not match)
• Missing match on invoice/payout can effectively help find challenges in the shop/accounting/integration setup, which can be corrected in good time
• Paymatch is set up by an IEX technician who ensures that the matching function works correctly