Hostedshop - Billy Setup

This guide is valid for all Hostedshop webshops: DanDomain Webshop, Smartweb, Wannafind, and ScanNet.

This guide is a standard setup between Hostedshop and Billy.
The guide will cover the following steps:

To connect the integration to a Hostedshop, you need to create an API user in the webshop. Please do following:

1.1 Login to the webshop

1.2 Click on Settings > API: SOAP

1.3 Check "API access enabled" and click on Save

1.4 Click on Settings > Employees

1.5 Click on Create employee

1.6 Fill in the fields as follows:

1.7 Check "API" under Application access

1.8 Click on Save

1.9 Go to the IEX dashboard and click on Connect on the Hostedshop

1.10 Enter the email and password for the newly created API user and click on Continue

1.11 Click on Edit Settings under the Hostedshop

2.1 Select site
​2.2 Select default language
​2.3 Select default currency
​2.4 Click on Save and Enable

To connect the integration to Billy, you need to create an API token in Billy. Please do following:

3.1 Login to Billy

3.2 Click on Your profile > Settings > API Tokens > Create API token

3.3 In the name field, you can write: IEX and your integration number

3.4 Click on Create

3.5 Click on Copy to clipboard

3.6 Go to the IEX dashboard and click on Connect on Billy

3.7 Paste API Token and click on Continue

3.8 Click on Edit Settings under Billy

4.1 Specify group for taxable products. Select Normal sale of goods.

4.2 Specify group for non-taxable products. Select VAT-exempt.

4.3 Enter the product number from Billy in the fields:

Taxable shipping

Shipping SKU non taxable

Discount

Payment fee

Refund SKU

4.4 Auto create missing products. Check Auto create missing products.

4.5 Payment method. Select Net.

4.6 Payment days. Enter: 8

4.7 Allow updates of orders in Billy. Check Allow order update.

4.8 Click Save and Enable.

5.1 Click on Account settings in the IEX dashboard
​5.2 Click on Activate under Status

To ensure that the integration works correctly, an order must be transferred from Hostedshop.

6.1 Go to Hostedshop

6.2 Click on Orders

6.3 Open an order and change the status to Picked up or Shipped

It may take up to 5 minutes before the order is transferred, so don’t worry if you don’t see the order in Billy immediately.

6.4 Go to the IEX dashboard

6.5 Click on Log

Here you will be able to see whether the order was successfully transferred or if it failed.

If it shows as transferred, you will find it in Billy under Sales > Invoices, where it will appear as a draft invoice.

If it failed, please contact IEX Support at [email protected].