Our integration for acquirers is used to import payout reports into your accounting system. This feature helps create an overview of your receivables from the acquirer by registering payouts in a balance account.
The acquirer integration is an extension to the integration between accounting systems and webshop/subscription platforms.
Purpose of the Acquirer Integration
With this integration, you can:
Automatically import payout reports from your acquirer.
Register fees and payouts in the appropriate accounting accounts.
Track your receivables from the acquirer.*
* This requires that your revenue is registered in your accounting system from a different source eg. your webshop or accounting system and then moved to the balance account — either via a webshop/subscription integration through IEX or by managing it yourself.
Note: The payout report from the acquirer cannot be registered as revenue in your accounting. Revenue figures must be obtained from your webshop or subscription platform.
How Does It Work?
The acquirer integration works best when paired with an integration to a webshop or subscription platform. Webshop or subscription data is transferred as revenue to the accounting system, while payout reports from the acquirer are used to track payouts, fees, and receivables.
If you don’t have an associated webshop or subscription platform, you must manually record your revenue and ensure that the revenue from a revenue account is transferred to the balance account. The acquirer integration solely aims to provide a precise overview of your receivables and not to record revenue.
Handling Payout Reports
The payout reports from the acquirer include:
Reference for the payout.
Total before fees.
Total paid out.
Deducted fees.
Detailed lines for individual sales before fees.
The following happens automatically with the integration:
The total (before fees) reduces receivables on the balance account. Alternatively, the detailed lines are used to reduce receivables.
The payout is posted to the bank account.
Fees are posted to the fee account.
You can choose to record payouts as:
A consolidated amount.
Specified amounts per order.
Why Can’t Payouts Be Treated as Revenue?
It’s a common misconception that the content of the acquirer’s payout report can be registered as revenue. This can lead to significant accounting issues because:
Payout reports lack VAT information. VAT must be derived from sales documentation — not calculated based on payouts.
Fees distort the VAT basis. Since fees are already deducted from payouts, the payout amount is an incorrect VAT basis.
Errors in VAT collection cannot be identified.
No overview of receivables. Recording based solely on payout amounts makes it impossible to identify discrepancies in payouts.
No transaction trail and risk of incorrect VAT period posting. This method may fail to meet legal accounting requirements.
Recommendation: Combine with a Webshop or Subscription Integration
To establish a solid accounting foundation, we recommend using the acquirer integration alongside an integration to your webshop or subscription platform. This ensures that:
Webshop orders or subscription renewals are registered as revenue in your accounting system.
Payout reports are entered into a balance account.
Revenue is transferred to the balance account, creating an overview of revenue based on sales documentation and the amounts paid out by the acquirer. The balance account reflects your receivables from the acquirer.
This combination provides accurate and detailed accounting for your revenue, payments, and fees. It also clarifies your receivables from the acquirer and ensures a valid accounting basis.